Log what the barn spends, bill back what you paid on a client's behalf, and see what every horse, trailer and piece of equipment earns and costs over time.
How it works
Every bill the barn pays is for something, whether it's hay for the loft, a vet visit for one horse, or new tires for the trailer. Log each expense against what it was for. If you paid it on a client's behalf, it's billed back to them as a reimbursement and never counts as income. Bills that come every month only need to be set up once.
Capture and review
Enter an expense when the bill comes in and tie it to the horse or the equipment it was for. New entries wait in a review queue, so you can check them before they count, and every line exports to CSV.
Coming Soon
Pass-through billing
Horse show fees, vet, or farrier bills you covered: add the charge to the client's invoice and mark it as a reimbursement. Or log the expense and invoice it to the client (coming soon), and it's added to their next invoice. Either way it's tracked as a reimbursement, so it never counts as income.
Recurring expenses
Hay, bedding, insurance, the farm lease: set a recurring expense once and HayNet logs it on its schedule, so the month's costs are complete without entering the same bills again.
Asset management
Track horses, trailers and equipment as assets, with the income and expenses linked to each one. See what an asset has earned against what it has cost over time, and mark it sold or archive it when it leaves the barn. When it's time to decide about a school horse or a second trailer, the numbers are already there.
Common questions
Coming soon: log the expense in Manage › Finances › Expenses and, under Invoice to, pick the client or horse. Billing it to them tracks it as a reimbursement. With Add to next invoice on, each share goes on that client's next invoice automatically. With it off, the share waits in your To bill queue until you place it on a draft invoice or a group bill.
Or add it straight to the client's invoice as a line marked Reimbursement. Either way it's tracked as a reimbursement, so it never counts as income.
Yes. Hay, bedding, insurance, the arena lease: set a recurring expense once under Manage › Finances › Recurring expenses and HayNet logs it on its schedule, so the month's costs are complete without entering the same bills again.
Each one can record automatically or wait as a draft for you to review, and you can skip the next one, pause it or end it.
Set it to Draft for review instead of Auto-record. On each due date HayNet creates a draft with your usual amount. When the bill arrives, adjust the amount to match and record it.
Yes. Asset management tracks horses, trailers and equipment as assets, with the income and expenses linked to each one, so you can see what an asset has earned against what it has cost over time. When one leaves the barn, mark it sold or archive it.
When it's time to decide about a school horse or a second trailer, the numbers are already there.
Yes. Every expense line exports to CSV: download the expenses report for any period under Manage › Finances › Reports. Recurring expenses are included as they're logged, and reimbursements stay out of income in your reports and exports.
No card required. Available on Apple iOS, Android and Web.