Put every show, clinic, and trip on one calendar your barn staff can see. Then add the prep to each one as tasks, so the trailer gets packed and the Coggins gets checked before you leave.
How it works
Every show, clinic, and trip goes on the calendar with its dates and details.
Each event can list the people and horses going.
Add the prep to each event as tasks and notes so everyone on staff knows what's needed before the trailer is loaded.
The month at a glance
See a busy month coming before it arrives. Shows, clinics, and trips sit side by side on one calendar, and you can turn on booked events when you want the full picture. On your phone, fold the month down to a single week and keep the day's list underneath.
Show prep
Getting ready for a show takes a lot of small jobs. Attach each one to the show as a task, like booking the vet for health certificates or making sure every Coggins is current. Give a task a due date before the show, and it moves on its own if the show does. Each task can list the horses it covers and break into subtasks.
Who's going
The event is the list. Add the riders, trainers, and horses going, or quick add a predefined team or group. The question of who's heading out is answered before anyone has to ask. Filter the calendar by horse or person to see their whole season in one view.
Common questions
If a task is set to follow the show, its due date moves with it. Open the task's Due behavior and choose Follow, then set how many days before the show starts it's due. If the show moves, the task moves too. If the show is cancelled, the due date stays where it was. Choose Independent due to keep a fixed date.
Yes. On the planning calendar, open Filter and pick the horse under Equines or the person under Members. You can also narrow by event type or by your response to an event. Your filters are saved to your account, so they follow you to every device.
The person who writes a note decides. Each note on an event can be set to Everyone, Staff only, or Just me, so it reaches only the people who need it. Which of those options you see depends on your role.
No. The planning calendar shows your planned events, like shows and clinics, and leaves booked events off until you want them. To see lessons alongside everything else, open Filter and turn on Include predefined events. Cancelled events stay hidden too, unless you turn on Show cancelled events.
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